How to Facilitate a Successful Online Board Meeting

Online board meetings are an excellent way for directors to participate in the making of decisions without having to travel. Online meetings can be less productive than face-toface meetings due a number of challenges. Internet connections can be unreliable or devices may restart at a time that isn’t convenient. However, if you follow best practices for conducting efficient virtual meetings, you can guarantee smooth workflow and a high level of engagement of the board members.

A well-organized agenda is the first step in an online meeting that is successful. An agenda that is clear and with each topic clearly defined will increase efficiency and keep the meeting on track throughout the duration. Send the agenda to attendees at a minimum of a week prior to the meeting to allow them to review it and provide feedback. This will give attendees the opportunity to plan questions or do research before the meeting.

During the actual meeting, it’s important for the chair to be attentive to everyone and refrain from letting one person dominate discussion. All attendees must also make use of a microphone and talk clearly. Furthermore, the chair must be on alert for anyone who’s having trouble using the technology and encourage participants to speak up. The chair should not be using slides to convey information in meetings. Slides can be distracting and take a lot of time to read.

After the meeting is over, the chair should be sure to keep a record of the event and secure them for future reference. The minutes should include as much detail as you can but should not include any personal opinions or informal discussions which aren’t pertinent to the issue at hand.

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