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Secure Email For Exchanging Confidential Documents
Email is an efficient and convenient method for communicating with customers, colleagues and other business partners. Security concerns arise when transferring confidential documents via email. Emails are easily snatched up or forward by the wrong people and, consequently, it is difficult to protect confidential information and keep it confidential. This can expose a company to a variety of risk including reputational and legal damage.
When you’re dealing with email, the level of security you receive will depend on the email service you use and the degree to which you follow the best practices in cybersecurity. Certain services, such as Gmail and Office 365 provide built-in encrypted emails and attachments. Others, such as Proton Mail, offer a real-time peer-to-peer email encryption which keeps your emails secure and private.
A password-protected mailer is another way to protect your emails. This means that the person who receives the email will need to access a link in the email and enter the password to view the contents of the message. It is recommended to send the password via Learn More a secure medium such as a phone call or text message, so that the recipient is aware of the password prior to opening the email.
Another alternative is to utilize an application for document workflow that allows you to securely create collaboration, edit, and share confidential documents. PandaDoc is a good example of a tool that is easy to use but also secure, allowing you to delete sensitive data from emails, documents and PDFs.
